How to Improve Personal Productivity – 4 Quick Tips

Are you getting tired of working at only 50% efficiency? This list of quick tips, optimizations and productivity strategies will get you working at 100% power in no time.

Read them, apply them, and watch as your work output improves, your time input decreases, and your lifestyle shoots right up dramatically. Let’s go:

Personal Productivity Tip #1: Micro-test your work times.

Do you often find that you’re more efficient and productive in the mornings? Shape your work day around those times.

For example, spent a week or two working with different day times for your major workload, and see which one produces the best results. After the quick test period, shape your workday around those peak times and watch your results increase.

Personal Productivity Tip #2: Remind yourself to work.

This can be as simple as posting a message on your laptop screen or setting a new desktop wallpaper.

Get an inspirational quote, a personal message, or even just a text file saying “get more done.” These changes aren’t huge, but they’ll teach you how to improve personal productivity like no other.

Personal Productivity Tip #3: Limit and restrict yourself.

Are you often tempted to waste time on irrelevant websites? Use a Firefox plug in (Leechblock is one of the best) to make sure that you don’t waste any more time on websites that aren’t directly related to your work output.

Personal Productivity Tip #4: Don’t look for optimizations, look for major changes.

What major problems are sucking up most of your work time and minimizing the amount of time that you can spend on your workload? For many, the things that waste the most time aren’t the things that are easiest to change.

Spend a couple of weeks working on the big changes, and then use the small optimizations to improve your stable work platform.

By applying these quick tips, you’ll learn how to improve personal productivity, boost your work output, and enjoy a lifestyle that isn’t 100% dominated by work.

Personal Productivity Begins at Home

For the majority of people, home and family form the center of their lives. When things are going well at home, they tend to go better in all aspects of life – especially the levels of personal productivity.

Factors that contribute to a harmonious home life are: loving, healthy relationships, finances, and an organized, clean, smooth-running household. Each of those could be discussed at length, but in this article let’s look at the organized, clean, smooth-running household and why it is important.

Home should be a haven, the place where we feel safe, can be ourselves, completely relax, laugh, play, work, and enjoy intimate relationships with family members. Of course, that is a description of the ideal home, and most homes are a variation of that description. However, the more organized, clean and comfortable it is, the better the description will fit.

A messy home environment that lacks organization can be extremely stressful. It takes it toll on everyone and everything – especially on productivity for all member of the family. My mother used to say, “An organized home is the mark of an organized mind,” and organization is a critical component of productivity.

It is difficult to be productive when hours each day are wasted looking for things that you can’t find, when you are stressed because the clutter surrounding you is disturbing and seems to reproduce itself on a daily basis, or when you feel like your life is out of control because there are not enough hours in the day to do everything that needs to be done.

There are those who do not have a natural ability, nor were they taught as children how to create and maintain an organized home, but it can be learned – and is well worth the effort. Once it is done, it will make your life (and the lives of your family) much easier and more productive.

If you are among those for whom the learning curve is going to be steep, be patient with yourself! Learning something new takes time and determination. Your fabulously organized home is not going to magically appear because you want it to – wishing will not make it so. You have to be committed to making it happen. So, how do you start?

Create a Plan

Use some type of organizer – a large desk calendar or a white board are both good choices. Create an overall plan, enlist the support of your family, if at all possible, and begin to move forward.

First step is to identify each of the areas that need to be organized. Then, break down each area into smaller steps, and then even smaller. Also create a realistic timeline for each area. There is no doubt that your family is very busy and depending on the state of organization (or disorganization) in your household, the project could take a while. That is OK and to be expected. DO NOT try to tackle every thing at once.

Once you have your overall plan in place with a realistic timeline, which could be over a period of weeks or months, begin working on the project in small chunks (a day at a time).

Each evening, spend a few minutes planning what you are going to do the next day to organize your home and the way your family lives – then do it! Be realistic in your goals and make sure they are fulfilled each day. Small steps are easy, give you a sense of accomplishment, and as each is completed, momentum begins to build.

AS you are planning each day, be sure to include meals, meal prep, appointments, children’s activities, work schedules, and personal/family time.

I recommend that you use Cozi Family Calendar to keep track of appointments, events, activities, and individual responsibilities. It also includes TO DO lists (you can have one per family member), and a journal, which could be used to document your journey through this new adventure.

It can be accessed online and used by the entire family with only one user name and password. And… the best part – you can set up reminders that will send text messages to individual SmartPhones. I use it all the time. It has been an incredible tool for me and my family.

Schedule House Cleaning Activities

When I was growing up, certain things were done on certain days. Monday was wash day. Tuesday was ironing day. Wednesday was working in the yard, etc… and Saturday was cleaning house day – top to bottom. I am completely serious – and it worked well. In fact, I recommend it.

In the beginning, you will have to do some serious de-cluttering. Clean out your cupboards, your closets, and your garage – and your cars. Get rid of everything that you do not use – old electronic gadgets, garden tools, and all those things that you have kept because you “may use it someday.”

You will be amazed at how good this feels and the relief it brings. The best part is that there will be more room in the house to enjoy each other, to move, to play, and to work (business, personal and school assignments) – and believe it or not, there will be more room in your mind for clear thinking.

Now for the fun part of the planning…

Organize Family Activities

  • Have regular mealtimes for the entire family – and make those sacred. These should be the time to relax, laugh, and talk about your day – as a family unit.
  • Schedule a family day – or at least a family evening once a week – again, the time should be sacred time reserved for enjoying each other.
  • Have a once-a-month family outing or project. For example, a picnic in the mountains, a day at the beach, serving at a local homeless shelter, taking a day trip to a local tourist spot, etc. Be creative. Have a different member of the family plan the day each month. The possibilities are endless.

If you want all family members, including you, to increase their personal productivity levels – organizing the home and family is the place to start!

Defining Personal Productivity

For me, personal productivity means the ability to deliver results when needed, may it be something to your boss or for yourself. Furthermore, the results should be achieved without too much negative stress. How often have you achieved this? Most of us have been truly productive quite seldom. I think that this is something that can be developed, by learning a specific set of six crucial skills. I’ll run them down for you below.

Learning is important for personal productivity. Just think about all the new stuff and things we need to learn, only to keep functioning. If nothing else, the user interface of Facebook has suddenly changed, and you have to learn that all again. Ways to learn more easily include faster reading, using mind maps, and for the more advanced also mnemonics (the art of memory tricks).

Organization skills are also very important, as we are constantly overflowed with new things, papers, and information. Some things we should keep and store, others we should immediately get rid of, or they will just increase the amount of clutter lying around. Personal organization methods can really come handy at such situations. Just think what it means to your productivity,when you manage to find that receipt from 2 months ago within 30 seconds of the situation when you need them.

I see time management as a sub skill to personal productivity. With time management, we refer to the art of keeping your calendar in order, and managing task and email. Good time management also means minimizing the time used for procrastination.

In order to get results, we also have to keep fit mentally. Stress will wear you down, if you are not careful. Luckily there exists practices like mediation, but doing sports and meting friends will do as well. The point is, however, this: even in the most hectic work situations, keep calm. With a stable mind, everything is easier, which leads to increased productivity.

One interesting area is creativity. Our work today if filled with problems, and basically we all get paid for solving them. Can you imagine that there actually exists dozens of small tools to help you on that area? Having creativity handy when you need it, will help you finish that presentation your boss is waiting for, making you both happy. Your boss gets his fast delivery, and you can go home earlier.

Last but not least we have decision making. We all know people who cannot make even the smallest decision, they simply don’t have the guts to do it. What do I say again? There exists tools to help you.

Putting in some effort and studying even little in the areas above will help your personal productivity.

Management and Leadership Success – Boosting Your Personal Productivity

Ask most managers or leaders what their biggest sources of frustration are and you are likely to find that getting things done comes pretty high up the list. Despite there being a never ending supply of gadgets, resources, tools and advice, personal productivity tends to still present a major challenge.

Maybe the reason why personal productivity is such a challenge, there is one resource that you can’t, even if you wanted to get more of and that is time. On the other hand you can usually find a way of:

o Securing additional finance
o Buying extra memory for the computer network
o Boosting productivity on a production line or getting a process working better

So if time is a big issue for you, what can you do to tackle this and boost your personal productivity?

Tip 1: Start with a review

Before you can do anything about making change you need to get a clear picture of where you are now. In truth very few of us (unless we are in a job where we are charging time by the hour to clients) know where our time is going. When was the last time you looked at how you are spending your time?

If you have not done a time analysis recently, make a start and make sure it covers a typical cycle.

Tip 2: Create a plan

Whether we like it or not we cannot go from productivity poor to productivity master or mistress overnight. It takes time to make the change. You need to develop and plan and work through that plan systematically. One of the biggest mistakes that people make is trying to do too much all at once. In creating your transformation plan start by looking at things that will be easy to change but extremely high in terms of impact.

Tip 3: Stick at it

Ever find yourself starting off with a ton of enthusiasm but losing commitment after a short period of time. Don’t worry we all have that trait to a greater or lesser extent. If you find that you are tempted to throw in towel at the first sign of challenge, remind yourself of all of the benefits that set you out on the road of boosting your personal productivity in the first place and get re-focused.

Bottom Line – Personal productivity and personal effectiveness are key elements in your success as a manager or leader. So don’t delay taking stock any further and start boosting your personal productivity.